Shire Land Rover Club Privacy Notice

Shire Land Rover Club respects your privacy and we will only use your information in the way we describe in this notice.

When using your information we aim to be fair and transparent, and to follow our obligations under GDPR and the Data Protection Act 2018

Your information is used for administering club membership and activities.

Shire Land Rover Club is the data controller for the purpose of GDPR and the Data Protection Act 2018.

The Shire Land Rover club can be contacted through the contact form on this website – click here.

Our club contact for privacy and data is the club secretary.

Collecting your information

We collect your information when you fill in membership application or renewal forms, and event entry forms.

You can give us your information using paper forms or online forms.

When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know
that you have given us the information.

Using your information

We use your information when you first apply to become a member of Shire Land Rover Club and then to administer and renew your club membership, and provide you with member benefits.

We also use your information when you enter club events. You information is used in these ways to fulfil our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.

We will use your information to send you messages by email in the following ways:

  • A regular update once per month, which you can unsubscribe from at any time.
  • Urgent information such as event cancellations
  • Administrative functions such as membership renewal reminders, or queries over your membership.

When you enter a club event we will keep the event entry form / signing-in sheet for 1 year.

Sharing your information

We may share your information with other people or organisations if we have to comply with a legal obligation or in the event of an emergency – for example, emergency services or insurers.

The club’s membership database is held and administered by Membermojo. Their privacy policy can be found here.

We will not share or sell your information to any other organisation, or use your information for marketing.

Our website

Our website does NOT collect personal information and does not currently use cookies or trackers.

The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers.

If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.

Your rights

You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.

You may ask us to stop using your information, and to delete it.

If you ask us to stop using your information, or refuse to give required information at an event, we will not be able to continue our contract with you.

You may make a complaint to the Information Commissioner (
This privacy notice was last updated on May 2018, and we will communicate any changes to you.